Document Management Companies

Enter your postcode above to view a list of Companies who provide a range of Document Management solutions and services including;

• Providing a range of document management software for all size businesses
• Consulting and demonstration services on document management
• Supply, install, support and train your team on using document management system
• Provide document scanning (image and OCR) services

Electronic Document Management

Document Management systems enable your business to capture, manage, and share paper, email, and digital documents in an organized and logical system. Improving the bottom-line with increased efficiency and collaboration, and reduce risk by meeting higher standards of compliance.

There is a wide range of document management software solutions available ranging from straight forward tools that simplify the search, access and sharing of documents, right through to enterprise-level solutions that incorporate features such as document capturing, audit trails, security management, library management, web-based document sharing and a host of other features.

Overcome Document Management Challenges

Businesses, regardless of their size or industry, generate an enormous amount of paper based and digital files everyday. This also creates many problems such as;

• wasting valuable time and money searching for misfiled documents
• shared drives that have become cluttered, inconsistent and hard to manage
• the constant need for document reproduction and distribution,
• lack of permission control and knowing which version is the correct one
• not being able to trace document history not being able to comply with industry or regulatory standards

Document Management solutions help to solve these growing challenges by helping your business to use an organized and disciplined method of storage and providing easy and fast document recovery.

Document management systems support and manage all kinds of electronic information including word processing and spreadsheet files, presentation software, drawing packages, scanned images and documents, workflows, databases, emails, audio, video, CAD applications and more. Providing all the tools your business needs to digitally manage their documents including; data capture, storage, indexing, search and retrieval, access management, output and distribution.

Document Scanning- most document management software includes the ability to scan documents into the system. If you only have a low volume of scanning to do, you can simply purchase a scanner and the right Image and OCR (see notes below) software and do it yourself. Alternatively there are also companies who offer document scanning services, especially deigned for high volume scanning.

OCR or Optical character recognition- creates full-text index for documents as they are scanned, allowing documents to be instantly searched and retrieved based on words or phrases within the document’s content.

Some Key Benefits Document Management include-

Note- actual features will depend on the document management solution you select; you will need to consult with your reseller to confirm the features you require.

• Increased Productivity- document management eliminates time-consuming and error-prone effects of handling paper documents and storing files in personal folders or shared drives.
• Cost Saving- document management system streamlines efficiency and improves customer service with a fast return on investment.
• Shared File Alternative: Replaces the anarchy of shared-file servers where files are duplicated, lost, and deleted without control.
• Store and Manage Emails: incorporates email capture and communication within a document management system for greater security, auditing, and full-text search capability.
• Integrated Document Scanning: Incorporates paper documents within the document management system for more efficient sharing and storage.
• Compliance Administration- Documented policies and procedures, secure management of business documents, and consistent business processes are the foundation to meeting regulatory and compliance challenges.
• Information Security- Offers robust and flexible security in a controlled document management system, providing confidence that information is secure and accessible only to those who are authorized.
• Reduce Risk- Reduces the potential for financial losses associated with the management of critical business information.